The Establishment Division has issued mandatory declaration forms under Rule 3 of the Civil Servants (Disclosure and Regulation of Foreign Nationality) Rules, 2026. Every civil servant must now disclose their own and their dependents' foreign nationality, passports, residence permits, permanent residence cards, and other foreign travel documents that could lead to acquisition of another country's citizenship.

What the declaration must contain

Civil servants must state whether they or any dependent hold foreign nationality or a qualifying travel document. Where applicable, they must provide the holder's name, relationship, nationality, passport or identification number, and how the foreign status was acquired. The same particulars are required for dependents.

When declarations are due

  • File the first declaration at the time of joining government service.
  • File an updated declaration each year while serving.
  • Notify the government within 90 days if the employee or a dependent later acquires foreign nationality or a new qualifying travel document.

Marriage to a foreign national

Civil servants must disclose if they or a dependent marry a foreign national. The annual declaration records the foreign spouse's details, the date of marriage, and the reference to any permission obtained under the Government Servants (Marriage with Foreign Nationals) Rules, 1962.

Consequences for non-disclosure

A false statement or failure to disclose the required information can lead to disciplinary proceedings and other action under applicable laws. For new entrants, failing to submit the declaration or submitting a false declaration can render the appointment void from the start, in addition to any other legal consequences.

The practical next step for serving civil servants is to obtain the prescribed form through their department and complete it against the documents they and their dependents actually hold. The pages reviewed do not specify a separate first-declaration deadline for employees already in service or the exact gazette notification number; the confirmed timing is the 90-day window for reporting any later change.